Sending documents as links

It is possible to send links to documents via e-mail:

  1. Select the documents that you want to share.

  2. Expand the menu Document directly from the hit list or go to the document preview (chapter Document preview) or the document view (chapter Document details view).

  3. Select Share and Send Link.

    A dialog to send a message will be opened in the local e-mail application. The recipient name is initialized with the currently logged in username.

  4. Adjust the e-mail as desired and click Send.

The initial e-mail content is based on a template that can be adjusted by the system administration globally.

Links are sent as HTML hyperlinks which stay valid for 24 hours and which require an ImageMaster login. After successful login the user is redirected to the document and the link becomes invalid. If the user has no access to the document, an error notification is shown.

The link targets the exact document version (ImageMaster “revision”) that is visible to the user at the point in time when the link is sent.

If the document is then updated (which changes the “latest revision”), the link will still target the elder document version (in terms of ImageMaster it will not point to the “latest revision”). For the recipient of a link this can have several side effects:

  • An error is displayed because the recipient does not have the permission to see the outdated version.

  • The recipient sees an outdated version not being aware that a more recent version is valid. Actions on this outdated document may not be supported or have an undesired effect.