Opening an attachment with a preview

Each ImageMaster document may have one or several files attached. To view an attached file with related details, select the corresponding attachment in any of the views:

Also take into account the related details in chapter Document preview and printing with the integrated viewer.

The attachment preview consists of:

  • an attachment list view (available in the document details view)

  • an attachment content display

  • metadata view

Attachment list view

The attachment list panel provides additional access to the document attachments. If the document has multiple attachments:

  • The view shows them in the list. Each entry is labeled with the attachment’s filename and it can show a small symbol indicating the attachment's MIME type.

  • The attachment defined as “major” is displayed first. (By default this is the first archived attachment.)

An attachment entry with a PDF icon and a name and further functional buttons below (to print, to download or open, to verify attachments, and to show information)

Figure 1134: Attachment list

The panel lists all attachments by showing the following information:

  • the MIME type icon

  • the attachment name

  • Printer: prints the document content

  • Arrow in a filled rectangle pointing to the upper right: opens an attachment in a separate browser tab or downloads it to the local disk

    Attachments that cannot be shown in the preview because of the size threshold or an unsupported MIME type must be downloaded for opening. Attachments can directly be downloaded from the document view or preview (see Downloading attachments).

    Special case: If the OfficeClient module is licensed and configured, for MS Office attachments the icon Arrow in a filled rectangle pointing to the upper right will be replaced with an icon matching the attachment's MIME type.

    docx mime type icon: The function checks out the attachment to MS Office and opens it in the native MS Office application.

  • Shield: verifies the attachment content (for more details see Verifying attachments)

  • Letter "i" in a filled circle: shows attachment details such as file size, available attachment properties and a content key

    The information will be displayed instead of the viewer. To return to the attachment preview, click the Information button again.

Attachment preview

A preview of the file content is displayed in the attachment preview panel. If the document contains more than one attachment, all attachments are presented in the list. The file itself is shown in the internal viewer. When opening the panel, the first page is selected.

Any attachment is internally converted for viewing. In case of a conversion error a placeholder is shown with a message. In such a case you only have the possibility to download the attachment for further viewing.

Preview of an invoice with further icons of the attachment view on top such as arrows to move between pages, the zoom level indicator, the printer icon, the download icon and the information icon

Figure 1135: Attachment preview

The first page is always selected when the panel is opened. If an attachment contains more than one page, you can navigate through the document by clicking the arrows button or by entering a page number directly. The total number of pages and the number of the current page is displayed next to the navigation arrows:

Left and right arrow to move between pages and number of current page with total page number

If the stamping functionality is active, there can be an overlay which typically indicates any kind of status information such as “Reprint from archive A1”. The system administration can apply a system-wide stamp, to block users from retrieving the original document, where this original version in ImageMaster does not contain this stamp.

The following options are available in the attachment viewer:

  • Right arrow icon: activates the sidebar for navigating through the document attachment

    The following options are available:

    • Paper sheet icon: shows document thumbnails

    • Tribar: shows a document outline (use a doubleclick to expand or collapse all items)

    • Paper clip: shows attachments

  • Magnifier: expands the search panel to search within the shown document:

    Expanded search panel to perform search over the document content in attachment preview

    Figure 1136: Search within the attachment preview

    To perform the search:

    • Enter the search term in the search field. If there are no matches within the document, the search field will be highlighted red.

    • Optionally select the box Highlight all to mark all found results in the document.

    • Optionally select the box Match case to restrict the search results.

    • The number of results will be shown to the right of the search field. To navigate through the search results, use the arrow buttons.

  • zoom level with plus and minus buttons to change and field with options: sets zoom to the document display

    The initial view shows the document in its complete width. To increase or decrease the size use the “plus” and “minus” buttons. Besides the predefined zoom factor, the following options are available:

    • Automatic Zoom

    • Actual Size

    • Page Fit

    • Page Width

      When changing the zoom factor, the document is rendered based on the current upper left position.

  • Vertical three dots icon: expands the list with available actions:

    • Presentation Mode displays the currently selected attachment in the full screen mode.

    • Open Attachment opens an attachment in a separate browser tab or downloads it to the local disk.

      Attachments that cannot be shown in the preview because of the size threshold or an unsupported format must be downloaded for opening. Attachments can directly be downloaded from the document view or preview by using the Download Attachments button (see Downloading attachments for details) or by Download (see further below).

      Special case: If the OfficeClient module is set up, for MS Office attachments “Open Attachment” is replaced by:

      Checkout to MS Office checks out the attachment to MS Office and opens it in the native MS Office application.

    • Print prints the document content.

    • Download downloads an attachment to the local disk.

    • Verify Attachments shows signature verification status for the attachment in a separate window, for more details see Verifying attachments.

    • Go to the First / Last Page navigates through the attachment if it contains several pages.

    • Rotate Clockwise / Anti-Clockwise rotates the attachment.

    • Text Selection Tool activates the tool to select and copy text in the document.

    • Hand Tool activates the tool to pan around the document.

    • Document Properties shows attachment details in an overlay window such as file size and available attachment properties.

Metadata view

All attribute values of the currently selected document are displayed in a list. You can scroll through the attribute list using a slider if the attribute values do not fit into the provided panel.